Title: Administrative Program Assistant for the Midwest Early Recovery Fund, Center for Disaster Philanthropy
Position Type: Part-time, 20 hours per week (flexible but not to exceed 80 hours per month)
Timeline: June 1, 2018 – December 31, 2019
Location: Midwest – preferably in or near South Central Minnesota
Logistics: Work from home office

The Program: The Center for Disaster Philanthropy’s Midwest Early Recovery Fund (the Fund) works to efficiently and effectively allocate monies to organizations supporting the needs of vulnerable populations within communities affected by low attention disasters in the Midwest, using a unique ‘clip-board’ grantmaking process. Early Recovery grantmaking is part of a larger CDP strategy which aims to educate and inform donors on how to effectively allocate resources to support the full arc of a disaster lifecycle. The goal of the Early Recovery Fund is to assess needs and target funding to community organizations that can provide an early and critical response to a disaster.

The Opportunity: The Center for Disaster Philanthropy (CDP) seeks a Midwest Early Recovery Fund Administrative Program Assistant. The person in this position will be charged with supporting the work of the Program’s Director. This work will include entering data into the unique Early Recovery Fund grant management system, supporting the communication and marketing plan of the program, and assisting the Program Director with some of the daily tasks of the program.

Responsibilities & Duties

  1. Duty: Organize and administer the program’s clipboard grant management system. (60%)
    Responsibilities: Support the Director’s work to make grants of $725,000/year to communities impacted by low attention disasters in a ten-state region in the Midwest.
  2. Duty: Support the program’s communication and outreach process. (20%)
    Responsibilities: Working with the Program Director and the Director of Communications, work to consistently publish inspiring, data-driven, and actionable Fund information that features and involves community organizations, while motivating potential funding partners.
  3. Duty: Support the program’s special events process. (20%)
    Responsibilities: Support the Director to host a minimum of nine Midwest low attention disaster outreach/partnership convenings during the next three years to accomplish the goal of bringing more financial, human, and technical resources to the region and nation for disaster recovery work.
  4. Duty: General Administrative Duties and other duties as assigned.


  • Minimum 2-3 years of related experience in data/grant management, accounting and communications.
  • Experience working with a mission driven organization.
  • Experience with social media and online communication and project management platforms (Redbooth/Hatchbuck/Facebook) or commitment to learn.
  • Extremely strong attention to detail and a strong sense of personal responsibility for one’s work.
  • Excellent organizational, interpersonal and communication skills.
  • Computer with Microsoft Office
  • Home office, access to internet, cell phone


  • Excellent computer skills
  • Self-motivated
  • Flexible and adaptable
  • Kind and compassionate
  • Desire to work independently and remotely
  • Team player
  • Deadline driven and detail-oriented
  • Sense of humor

Occasional travel to and from Director’s office in Albert Lea, MN. Occasional travel may be offered but not required.

Work and Pay Schedule

  • Work from home office
  • Independent contractor status – contract required
  • 20 hrs./week for 50 weeks per year (last two weeks of the year off/somewhat flexible @ 1000 hrs./year)
  • Pay rate: $20.00 – $22.50/hr. (dependent on experience)

If you are interested in applying or want more information, please contact:
Nancy Beers, Director Midwest Early Recovery Fund at