Chief Financial and Operations Officer

Position Type: Full-Time, Exempt
Closing Date: Feb. 15, 2023, though kindly note that the position will remain open until we have a sufficient pool of candidates that meet the job requirements. Please understand you may not be contacted for several weeks after you apply.
Location: Flexible (teleworking); Washington, DC-area preferred (must be eligible to work in USA)
Salary: Range $185,000 – $225,000 (commensurate with experience)
Ideal Start Date: March 15, 2023

About CDP

Founded in 2010, CDP supports equitable disaster recovery through philanthropic consulting, localized funding and expert resources.

Disaster recovery is the process of improving individual, family and community resilience after the occurrence of a disaster. Recovery is not only about the restoration of structures, systems and services – although they are critical. A successful recovery is also about addressing sources of inequitable and unjust outcomes, and individuals and families being able to rebound from their losses and sustain their physical, social, economic, mental, emotional and spiritual well-being.

With a focus on medium- to long-term recovery, CDP raises awareness of the need for committed attention and localized, sustainable funding in support of marginalized and underserved communities. As the intensity and frequency of disasters has increased, the role of CDP has become even more crucial.

Growth over the last few years of CDP’s 12 year-history has been exponential. CDP’s positioning and greater visibility have sustained increased revenue and associated expense levels. This growth has led to increased pressures on staffing – in terms of numbers, levels and required skills – and a changing work pace and environment. While efforts have been made to keep pace, these have been primarily through an organic process.

With the launch of our new strategic plan in 2023 and recent evaluative work completed, CDP is set to reflect on our current organizational culture and climate and to develop and implement changes that will allow CDP and its people to thrive and grow. The Chief Financial & Operations Officer will play an integral role in the assessment and implementation phases.

Responsibilities & Duties

Executive leadership and management

  • Serve as strategic business partner on Executive Team (ET) and Senior Leadership Team (SLT).
  • Assess and evaluate financial performance of the organization with regard to operational goals and budgets.
  • Serve as a lead in implementation of three-year strategic plan, as assigned.
  • Participate in pivotal decisions as they relate to strategic initiatives and operational models.
  • Update and implement all necessary business policies, procedures and practices as determined by the Board and SLT.
  • Serve as a key leader in risk management and evaluation in collaboration with SLT.
  • Serve as a key leader in establishing and maintaining the organization’s culture.

Accounting and financial reporting

  • Supervise all accounts receivable and accounts payable functions, including paying bills via check, wire and ACHs, in accordance with CDP policies regarding required approval levels and signing authority.
  • Oversee and review the financial management/reporting system (currently QuickBooks).
  • Supervise and review all monthly bank and credit card reconciliations.
  • Review regularly all cash activity to ensure transactions are appropriately recorded in accounting records and contributions are designated per donors’ intent.
  • Supervise and maintain all records to support financial transactions and in preparation for the annual filing of the IRS Form 990 and annual financial audit.
  • Review all financial plans and budgets; monitor progress and changes and keep President & CEO abreast of the organization’s financial status.
  • Maintain current on all relevant GAAP accounting and auditing practices and policies, nonprofit accounting experience preferred.

Treasury/Cash management

  • Maintain CDP’s bank and brokerage accounts, moving funds and opening new accounts (i.e., CDARS) necessary to maximize interest income while minimizing bank fees and ensuring availability of funds for all obligations.
  • Monitor bank balances frequently to check for bank data breaches, recording errors or other threats.
  • Supervise and review the preparation of a monthly cash flow projection.
  • Manage and renew (as required) line of credit.
  • Explore new investment opportunities and provide recommendations to CEO and Board Investment Committee of returns and risks.
  • Potential implementation of an investment policy or endowment as directed by the board of directors.

Budgeting and planning

  • Lead annual budgeting process in collaboration with the SLT, culminating in preparation of the next year’s budget.
  • Work closely with the President & CEO on budget and cash flow projection tracking and adjustments as required.
  • Prepare summaries for submission and presentation to the Board of Directors.
  • Review budget with SLT quarterly to discuss variances and any necessary changes.

Contracts management

  • Assist with drafting contracts or reviewing contracts to ensure that all payment amounts, payment terms, invoicing procedures and legal terms are clear and fair to CDP.
  • For consulting services, supervise and review contract billing and timely collection schedule and ensure follow up as required.
  • Ensure all invoices from vendors are consistent with contract terms and approved by managing team member prior to them being recorded in QBs.

Support the President & CEO’s communications with the Board of Directors

  • Prepare all financial reports for the Board meetings.
  • Effectively communicate and present the financial status and other financially related matters to the Board of Directors.
  • Participate on the audit committee and schedule and lead the meetings with the audit firm.
  • Assist the audit committee with selection of annual audit firm and any RFP process.
  • Review Board meeting minutes.
  • Bring any accounting issues to the audit firm for guidance and discussion.

Regulatory

  • Work with legal counsel to update annually required State Charitable Solicitation registrations, including preparing Unified Registration Statement.
  • Take the lead on the organization’s relationship with its pro bono legal firm, assist other SLT members with communications with the legal firm and ensure maintenance of a good working relationship.
  • Work with tax firm to prepare and file annual IRS Form 990.
  • Maintain necessary filings with the District of Columbia government including property taxes and bi-annual report.
  • Maintain relationships with registered agent in those states which require one.
  • Work with the President & CEO, as needed, to engage other firms for legal assistance.

Support of grantmaking

  • Perform financial due diligence on candidates for grants from CDP’s disaster funds and all pre-checked organization in support of CDP’s back-office clients.
  • Record or supervise grants payable in QBs and process all approved grants via wire for President & CEO approval.
  • Work with programs team on due diligence questions and grantmaking process.

Human resources

  • Oversee and administer CDP’s PEO, TriNet, and work with them on HR issues and new policy creation.
  • Oversee formal onboarding and offboarding process looking for continual improvements.
  • Oversee the maintenance and implementation of the Operations Handbook & the Employee Handbook Addendums annually and as required in accordance with new federal and state laws.
  • Assist the SLT with creation of new Standard Operating Procedures and HR-related policies and oversee their implementation.
  • Oversee the annual open enrollment process with TriNet in collaboration with the President & CEO.
  • Work with the SLT on any updates to benefits (typically annually).
  • Work with leadership on annual raises and bonuses.

Information technology

  • Manage the external IT support vendor, Capitol Computer Exchange (CCEX), and address challenges with the team when they face delays with CCEX.
  • Order new laptops and oversee the established process of purchasing new laptops typically every 3-4 years.
  • Potential need in the future to transition accounting system from QuickBooks to Blackbaud Financial Edge.
  • Consider implementing an expense reporting software system that integrates with QuickBooks.

Operations

  • Manage the PT Operations Specialist (currently deposits checks and picks up mail in DC weekly).
  • Manage in collaboration with the President & CEO staff appreciation and mental health events/gifts throughout the year.
  • Manage and oversee Operations Specialist planning and implementation for all offsite meetings and retreats.
  • Recruit using organization’s established recruitment process and onboard/train an Accounting Manager/Director of Finance to strengthen and deepen the accounting and finance team.

This position reports to the President & CEO but works in service of other team members. This individual will help support the entire organization to assist with their grantmaking, operations, human resources, IT, legal and financial needs. This position currently is supported by a full-time Accounting Associate and a part-time Operations Associate.

Education and experience

  • ≥ 15 years of relevant progressive professional experience in finance and accounting and/or relevant technical expertise.
  • Bachelor’s in accounting or finance required, MBA preferred.
  • CPA required.
  • Outstanding knowledge and proven understanding of GAAP and non-profit accounting, tax, state registration reporting and other regulations.
  • Background coordinating with IT staff to manage and/or upgrade organization’s systems. Systems implementation experience strongly preferred.
  • Experience with QuickBooks and Blackbaud preferred.
  • Significant experience working with external auditors, internal controls and compliance-related issues.

Preferred knowledge, abilities and skills

  • Demonstrated leadership ability, confidence and executive presence, including an ability to motivate staff.
  • Experience working remotely with minimal direct supervision and multi-task, including managing multiple tasks, projects and staff simultaneously.
  • Superior written, interpersonal and verbal communication skills.
  • High degree of comfort and skill using QuickBooks and Microsoft Office, particularly Word, Excel and PowerPoint.
  • Precise attention to detail and a strong sense of personal responsibility for one’s work.
  • Excellent analytical and critical thinking skills.
  • Strong focus on responsiveness both to internal and external parties.
  • Excellent organizational and presentation skills.
  • Knowledge of philanthropy, an interest in disasters and/or global humanitarian crises and understanding of the organizations poised to address those crises.
  • Strong experience with general project administration.

Characteristics:

  • Mission-driven
  • Entrepreneurial spirit
  • Team player
  • Sense of humor

The Center for Disaster Philanthropy’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

We welcome and encourage applicants with non-traditional career paths. If you don’t exactly meet the qualifications outlined here, please apply and tell us how your own experiences would equip you for the job.  

To apply:

Qualified candidates should email their resume and a cover letter to admin@disasterphilanthropy.org with the subject line: Chief Financial & Operations Officer. Applications must highlight competencies against requirements. CDP is working with Spectrum Careers so any resumes submitted to CDP will be sent and reviewed by Spectrum Careers. If you advance to the next step in the search, you will be contacted by Spectrum Careers directly.

All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period.

Due to the expected volume of applications, only finalists will be notified. No phone calls, please.