Program Assistant, Learning and Partnerships

Position Type: Full-Time, Exempt
Location: Flexible (teleworking); Must be eligible to work in the US
Role: This position is charged with supporting education, NGO relationships and evaluation.
Salary: Starting at $42,000
Closing Date: Nov. 30, 2022, though kindly note that the position will remain open until we have a sufficient pool of candidates that meet the job requirements. Please understand you may not be contacted for several weeks after you apply.
Ideal Start Date: Early 2023

Responsibilities & Duties

This is an entry-level position in philanthropy with opportunities for growth and professional development. The program assistant will support the Center for Disaster Philanthropy’s nongovernmental organization (NGO) relationships and educational events by assisting the learning and partnerships director and manager with research, writing, data management and events.


  • Organization-wide (10%)
    • Become conversant about organizational interests, our service offerings and our culture.
    • Participate in team discussions concerning education and events.
    • Conduct internal and external research to contribute to program planning.
    • Opportunities available to craft blogs about relevant topics of interest.
  • Systems, data and document maintenance (40%)
    • Undertake initial and ongoing data entry of organizations and contacts and undertake status updates in  Blackbaud Raiser’s Edge and Blackbaud Grantmaking (BBGM) (orientation and training provided).
    • Collaborate across the program team and the broader organization on matters relating to NGO partners.
    • Act as a point of contact for programs, development, communications and finance teams’ inquiries or requests related to administrative elements of NGO partnerships.
    • Support the expansion and ongoing development of CDP Pre-Check and due diligence.
  • Education support (30%)
    • Support learning and partnerships director and manager in researching, planning, developing and managing the implementation of a suite of educational opportunities (primarily aimed at the funder community). In particular:
      • Following up on logistics for webinars and lunch and learns (or other events).
      • Assessing the viability of accreditation options for trainings.
      • Supporting the Network of Disaster Funders
    • Update disaster profiles and Issue Insights, as requested.
    • Monitor grants made by CDP to ensure they are populated throughout the relevant locations on the website.
  • Additional administrative responsibilities (20%)
    • As requested, take notes during calls, noting key points and actions, and communicate with relevant teams as necessary.
    • Attend the Advisory Council meetings – take and circulate minutes.
    • Provide support in preparing for and setting up calls, webinars, etc., as requested.
    • Carry out any additional administrative tasks as requested by the director or manager.

This position reports to the director of learning and partnerships but works in service of other team members. This individual will also receive direction from the manager of learning and partnerships.


  • ≥ 1-year work experience in a professional setting
  • Bachelor’s in a related field or equivalent education/work experience required.
  • Comfortable with learning and using project and client management tools such as Raiser’s Edge NXT CRM, BBGM and Redbooth (or other content and project management systems).
  • Interest in disasters and/or global humanitarian crises and the organizations poised to address those crises.
  • Excellent organizational, interpersonal and communication skills.
  • Developed analytical and critical thinking with precise attention to detail.
  • Ability to work remotely with minimal direct supervision and multi-task, including managing multiple tasks and projects simultaneously.
  • Ability to work effectively both independently and within a team.
  • High degree of comfort and skill using Microsoft Office, particularly Word, Excel and PowerPoint.


  • Mission-driven
  • Entrepreneurial spirit
  • Team player
  • Sense of humor

The Center for Disaster Philanthropy’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

We welcome and encourage applicants with non-traditional career paths. If you don’t exactly meet the qualifications outlined here, please apply and tell us how your own experiences would equip you for the job.

To Apply:

Qualified candidates should email their resume and a cover letter to admin@disasterphilanthropy.orgwith the subject line: Program Assistant L&P. Applications must highlight competencies against requirements.

Due to the expected volume of applications, only finalists will be notified.

All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period.

No phone calls, please.