Program Associate, Domestic Funds

Position Type: Full-Time, Salaried, Exempt
Closing Date: April 7, 2023. Kindly note that the position will remain open until we have a sufficient pool of candidates that meet the job requirements. Please understand you may not be contacted for several weeks after you apply.
Location: Flexible (teleworking); USA preferred (must be eligible to work in USA)
Salary: Range of $55,000 – $60,000
Ideal Start Date: By May 15, 2023

About CDP

Founded in 2010, CDP supports equitable disaster recovery through philanthropic consulting, localized funding and expert resources.

Disaster recovery is the process of improving individual, family and community resilience after the occurrence of a disaster. Recovery is not only about the restoration of structures, systems and services – although they are critical. A successful recovery is also about addressing sources of inequitable and unjust outcomes, and individuals and families being able to rebound from their losses and sustain their physical, social, economic, mental, emotional and spiritual well-being.

With a focus on medium- to long-term recovery, CDP raises awareness of the need for committed attention and localized, sustainable funding in support of marginalized and underserved communities. As the intensity and frequency of disasters has increased, the role of CDP has become even more crucial.

Responsibilities & Duties

The program associate will support the Center for Disaster Philanthropy’s (CDP) domestic grantmaking by assisting the director, domestic funds with data collection and analysis, grant processing, and the administrative functions of grantmaking.

Responsibilities
Organization-wide

  • Become conversant about organizational funding interests, our service offerings and our culture.
  • Participate in team discussions concerning grantmaking strategies and program management.
  • Conduct internal and external research to contribute to program planning.

Grants management

  • Assist in the preparation of grants information for the CDP executive team and board.
  • Liaise with grant seekers to obtain additional information required to complete the processing of their grant requests.
  • Answer and address all administrative, non-programmatic or decision-making inquiries from grantees about their grant.
  • Respond to emails and telephone calls requesting general information about CDP grantmaking and the status of proposals.
  • Respond to inquiries and proposals that fall outside of CDP’s interests and focus.

Systems, data and document maintenance
Serve as the domestic team lead on CDP’s Blackbaud grantmaking, Blackbaud Raiser’s Edge NXT CRM and Redbooth project management systems (orientation and training provided).

  • Undertake all initial data entry of organizations, contacts and requests.
  • Edit, publish and send out grant applications and requests at the direction of the director.
  • Track, request and manage receipt and documentation of all deliverables and reporting requirements (applications, progress report(s), impact stories, final report).
  • Ensure all systems and databases are maintained and up to date with current status, information and supporting documents.
  • Assist in the design and creation of monthly grant reports for CDP leadership that include relevant, useful details on grant activity including interventions funded and organizations served.
  • Collaborate across the program team and the broader organization on matters relating to both systems and grantmaking.
  • Act as a point of contact for development, communications and finance teams’ inquiries or requests related to administrative elements of domestic grants.

Desk research and ad-hoc projects

  • Conduct supplementary desk-research into potential new or ongoing disasters and crises (context, needs, gaps, actors) and synthesize data in digestible reader-friendly formats as requested.
  • Carry out any ad-hoc requests from director as requested.

Additional administrative responsibilities

  • As requested, take notes during calls, noting key points and actions, and communicate with relevant teams as necessary.
  • Provide support in preparing for and setting up calls, webinars, etc. as requested.
  • Carry out any additional administrative tasks as requested by director.

This position reports to the director of domestic funds but works in service of other team members.

Education and experience requirements

  • ≥ 3 years of relevant progressive professional experience in philanthropy, disasters, nonprofits or social programs and/or relevant technical expertise.
  • Bachelor’s degree in a related field or equivalent experience required.

Preferred knowledge, abilities and skills

  • Knowledge of and interest in disasters and understanding of the organizations poised to address those crises.
  • Experience with grants administration or general project administration.
  • Ability to independently manage a range of operational functions.
  • Ability to quickly learn new systems and feel comfortable navigating them.
  • Comfortable with finances, demonstrated by ability to read and understand budgets and spreadsheets.
  • Superior written and verbal communication skills.
  • Excellent analytical, critical thinking and organizational skills with precise attention to detail.
  • Ability to work remotely with minimal direct supervision and multi-task, including managing multiple tasks and projects simultaneously.
  • Ability to work effectively both independently and within a team.
  • High degree of comfort and skill using Microsoft Office, particularly Word, Excel, Adobe and PowerPoint. Experience with Blackbaud and Blackbaud Grantmaking is a plus.

Characteristics

  • Mission-driven.
  • Flexible, adaptable and curious.
  • Willing and eager to learn and take on new tasks and challenges.
  • Sense of humor.
  • Committed team player.

The Center for Disaster Philanthropy’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

We welcome and encourage applicants with non-traditional career paths. If you don’t exactly meet the qualifications outlined here, please apply and tell us how your own experiences would equip you for the job.  

To Apply:

Qualified candidates should email their resume and a cover letter to admin@disasterphilanthropy.org with the subject line: Program Associate Domestic Funds. Applications must highlight competencies against requirements.

All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period.

Due to the expected volume of applications, only finalists will be notified. No phone calls, please.

Do the right-est thing

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